Privacy Policy

General information

KSOC Sports OÜ, with company registration number 16197453, located at Harju County, Tallinn, Kesklinna, Pärnu mnt 158 - 11317, Estonia, (the "KSOC," "we" or "us") is the operator of this website, together with ksocsports.com, or any future KSOC website or Apps (each a "website" and together, our "websites"). As the operator of the sites, we take the protection of your personal data very seriously. We collect, process and use your personal data in accordance with this privacy policy and in compliance with the Estonia legislation on Data Protection and the General European Data Protection Regulation ("GDPR").
This privacy policy ("Privacy Policy") will provide you with information about the collection, processing and use of your personal data when using our websites. In case you provide us with the personal data of third persons (such as family members, work colleagues) you should make sure that these persons are familiar with this Privacy Policy and you should only share their personal data if you have permission to do so and ensure that his personal data is correct.

 

Responsible Entity

For any matters, relating to data protection you may contact KSOC Sports OÜ, writing by email address [email protected] or letter to the following address:

          Harju County, Tallinn, Kesklinna
          Pärnu mnt 158 – 11317
          Estonia
          Email: [email protected]

 

Data processing in connection with the sites

Visiting our websites

When you visit our website, the hosting provider of our website, automatically collects and stores various information in so-called server log files that your browser transmits to us. The information/data mentioned is neither assigned to specific persons nor linked to data from other sources. The following technical data will be recorded by us, as usual with every connection with a web server, without your intervention, and stored by us.
The collection and processing of this technical data is for the purpose of enabling the use of our website, continuously ensuring system security and stability, optimizing our website, and for internal statistical purposes. This is our legitimate interest in the processing of data in the sense of Art. 6 Par. 1 lit. f GDPR.
Furthermore, the IP addresses will be evaluated, together with other data, in case of attacks on the network infrastructure or other unauthorized use or misuse of the website, for the purpose of intelligence and protection, and if appropriate, used in criminal proceedings for identification and civil and criminal proceedings against the relevant users. This is our legitimate interest in the processing of data in the sense of Art. 6 Par. 1 lit. f GDPR.

 

Use of Websites Cookies

The websites use cookies. Cookies are text files that are stored in a computer system via an Internet browser. More detailed information on cookies and how they work can be found at: https://www.allaboutcookies.org.
Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.
Through the use of cookies, the KSOC can provide the users of this website with more user-friendly services that would not be possible without the cookie setting. Cookies allow us, as previously mentioned, to recognize our websites users. The purpose of this recognition is to make it easier for users to utilize our websites. The websites user that uses cookies, e.g., does not have to enter access data each time the websites is accessed, because this is taken over by the website, and the cookie is thus stored on the user's computer system.
You may, at any time, prevent the setting of cookies through our websites by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, previously set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, it may not be possible to use all the functions of our websites.
For detailed information on the cookies, we use and the purposes for which we use them, see our Cookies Policy.

 

Google Analytics

This website also uses Google Analytics, a web analysis service provided by Google Inc. ("Google"), domiciled in the USA. The information generated by the cookie about your use of the websites (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on websites activity and providing other services relating to websites activity and internet usage. Google may also transfer this information to third parties if this is required by law or if third parties process this data on behalf of Google.
Generally, before the data is transmitted to the provider, the IP address will be abbreviated by activating IP anonymization (anonymizeIP) on this website, within the member states of the European Union or in other contracting states of the agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the USA and abbreviated there. In these cases, we provide contractual guarantees to ensure that Google Inc. maintains a sufficient level of data  protection. According to Google Inc., under no circumstances will the IP address be associated with any other user-related data. More information about the web analytics service used is available at the websites of Google Analytics: https://www.google.ch/policies/privacy/partners.
We do not use the information and personal data collected by Google Analytics to identify individuals unless we become aware of specific indications of illegal use.

 

Opening a user profile into KSOC website, app or any type of registration

To access our platforms, you must set up an account and provide us with your username, e-mail address, password and some others details necessary to identify yourself. The collected data, which you have voluntarily provided is used for the purpose of providing your password-protected access to your base data we have stored. The legal basis for processing the data for this purpose lies in the consent you have provided in accordance with Art. 6 Par. 1 lit. a GDPR.

 

Contact possibility via the website

You may contact us via our websites contact page or by e-mail to the following e-mail address: [email protected]. For this, we require the following information: Name, Subject, E-Mail address, message.
We use this data, which you may give voluntarily, only in order to answer your contact question or to reply to your e-mail in the best possible manner. Therefore, the processing of this data is in our legitimate interest in accordance with Art. 6 Par. 1 lit. f GDPR and you have provided consent in accordance with Art. 6 Par. 1 lit. a GDPR.

 

Registration for our newsletter (if relevant)

The registration for our newsletter requires registration. For this you must provide your name and e-mail address. By registering, you give us your consent to process the given data in order to periodically send the newsletter to the address you have given. This consent constitutes the legal basis for our processing of your e-mail address in the sense  of Art. 6 Par. 1 lit. a GDPR. All information gathered this way will never be passed on or sold to any third party.
At the end of each newsletter a link is provided by means of which you can unsubscribe at any time. After unsubscribing your personal data will be deleted.

 

Social Media

We use plug-ins from social networks on our websites. When you activate them (by clicking on them), the operators of the respective social networks may record that you are on our websites and may use this information. This processing of your personal data lays in the responsibility of these individual social media platforms and occurs according to their privacy policy. Please check with these individual social media platforms regarding their privacy policies. KSOC is not responsible for data collected by these individual social media platforms. We only use these platforms to inform our community of updates and answer user questions.

 

Event Registration

To register for any event organized by the KSOC through our website, we may require the following registration data: First and last name, language, company affiliation, company title, payment method information, e-mail address, others that will be specific required.
We will use this information as well as other information you voluntarily provide (i.e., preferences, comments) only in order to execute the reservation agreement, unless otherwise stated in this Privacy Policy or you have not specifically consented thereto. We will process the data by name in order to record your reservation as you have requested, to contact you in case of a question or problem and to ensure correct payment.
The legal basis for the data processing for this purpose lies in the fulfilment of an agreement in accordance with Art. 6 Par. 1 lit. b GDPR.

 

Other parties who have access to information we collect

With the exception of the provider of our website, we do not make your personal data available to third parties unless you have expressly consented to it, if we are legally obligated to, or if this is necessary to enforce our rights concerning a contractual relationship.

 

International transfer of personal data

We are entitled to transfer your personal data to third parties abroad for the purposes of the data processing described in this Privacy Policy. This concerns especially the following receiver(s):

They are obliged to protect data privacy to the same extent as we ourselves. If the level of data protection in a given country does not correspond to the Estonia and European data protection level, we contractually ensure that the protection of your personal data corresponds to that in Estonia and the EU at all times by concluding agreements using the standard contractual clauses and complying with the GDPR.

 

Data security

We use appropriate technical and organizational security measures to protect your stored personal data against manipulation, partial or complete loss, and unauthorized access by third parties. Our security measures are continuously being improved in line with technical developments.
Please note that any data transmission on the Internet (e.g., communication by e-mail) is generally not secure and we accept no liability for data transmitted to us via the Internet. Unfortunately, absolute protection is not technically possible.
This information does not apply to the websites of third parties and the corresponding links given on our websites. The KSOC assumes no responsibility and liability for these.

 

Your Rights regarding your data

Right to confirmation

You have the right to obtain confirmation from the KSOC as to whether or not personal data concerning you is being processed. If you wish to avail yourself of this right of confirmation, you may, at any time, contact the responsible entity as stated in this Privacy Policy.

Right to access

You have the right to obtain from the KSOC free information about your personal data stored at any time and a copy of this information. Furthermore, you will have access to the following information:

If you wish to avail yourself of this right of access, you may at any time contact the responsible entity as stated in this Privacy Policy.

 

Right to rectification

You have the right to obtain from the KSOC, without undue delay, the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement. If you wish to exercise this right to rectification, you may, at any time, contact the responsible entity person as stated in this Privacy Policy.

 

Right to erasure (right to be forgotten)

You have the right to obtain from the KSOC the erasure of personal data concerning you as soon as possible, and the KSOC shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

If any one of the aforementioned reasons applies, and you wish to request the erasure of personal data stored by the KSOC, you may at any time contact the responsible entity as stated in this Privacy Policy. The responsible entity shall promptly ensure that the erasure request is complied with as soon as possible.

 

Right to restriction of processing

You have the right to obtain from the KSOC restriction of processing where one of the following applies:

If any one of the aforementioned conditions is met, and you wish to request the restriction of the processing of personal data stored by the KSOC, you may at any time contact the responsible entity. The responsible entity will arrange the restriction of the processing.

 

Right to object

You have the right to object, on grounds relating to your particular situation, at any time, to the processing of personal data concerning you, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions. The KSOC shall no longer process the personal data in the event of the objection, unless the KSOC can demonstrate reasonable grounds for the processing, which override the  interests, rights and freedoms of you, or for the establishment, exercise or defense of legal claims. In order to exercise the right to object, you may directly contact the responsible entity.

 

Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you, or similarly significantly affects you, as long as the decision (1) is not necessary for entering into, or the performance of, a contract between you and the KSOC, or (2) is not authorized by the applicable law and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or (3) is not based on your explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between you and the KSOC, or (2) it is based on your explicit consent, the KSOC shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express their point of view and contest the decision.
Please note that the KSOC does not use automatic decision-making but we may use profiling according to these Privacy Policy rules.

 

Right to withdraw data protection consent

You have the right to withdraw your consent to processing of your personal data at any time.
If you wish to exercise the right to withdraw the consent, you may at any time directly contact the responsible entity as stated in this Privacy Policy.

 

Duration of the storage

The KSOC will process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the applicable laws or regulations. If the storage purpose is not applicable, or if a storage period  prescribed by the applicable laws expires, the personal data is routinely erased in accordance with the legal requirements.

 

Minors

The KSOC does not knowingly collect or use any personal data from minors. A minor may be able to willingly share personal information with others, depending on the products and/or media channels used. If a minor provides us with their information without the consent of their parent or guardian, we will ask the parent or guardian to contact us for the purpose of deleting that information.

 

Updates to our Privacy Policy

The KSOC may update this Privacy Policy from time to time and inform you on the websites that the policy has been amended. The current version of the Privacy Policy, as published on our website, is applicable. With each update to our policies, we will note which sections have been updated.

 

More information about privacy regulations

For more information on applicable privacy regulations, you may refer to EU General Data Protection Regulation:
https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.L_.2016.119.01.0001.01.ENG

 

Please do not hesitate to contact us if you have any questions regarding this Privacy Policy by contacting us at [email protected].